Question

How can a project be well executed through consensus instead of leadership?

Answer

To properly execute a project without a leader that makes important decisions, time is one of the most critical components. Without enough time, decisions are not consensus but decisions made by the individuals available at the time the decision is required. It is also important not to rush things as it will simply lead to bigger and bigger mistakes happening more and more quickly. At one point a few or many team members will realize they've moved too far too fast and many of the necessary pieces are missing, which makes the work they've done so far either irrelevant or of low value.

The team members also need to know each other well enough to know their strengths and weaknesses. Without this knowledge, weaknesses are often ignored because they are the weaknesses of everyone.

Decisions need to be reviewed regularly to ensure consistency. Since there is no single leader that keeps the project in their head and wants to see it to completion, it is necessary to ensure that the work that is planned and executed is consistent towards a common vision. Not doing so can lead the team to work on features that go in opposite directions, features that are not aligned with the users the project targets. Acceptable moments to review those decisions are during the planning sessions and the review/demo sessions.

Team members should often work in pairs with a different individual in the team to ensure that their understanding of the project gets discussed with different individuals with different positions. This avoids working with the same person that shares your opinion of the work to be done, while some other individuals may completely disagree with this opinion. Surfacing such differences of opinion early in the development process is critical since it can lead to work that is not aligned with the project.

Overall, we want to reduce as much as possible the time between the moment an individual or group of individuals have an incorrect understanding of the project's goals and the correction of their understanding.

Reference

• Asynchronous Communication: The Real Reason Remote Workers Are More Productive

Question

How will you measure your success over the next year?

Answer

Over the past few years success for me has been defined less by goals and more by being able to work continuously on a process. For example, I might want to get better at writing. My goal is not something like "write one technical book by the end of 2020" but rather "write technical content daily". This decreases the pressure and the need to perform while allowing me to do what I want.

I feel happier and more successful when I can keep doing the same thing over and over, even though I may have no motivation. It shows me that it's possible to accomplish pretty much anything, as long as you're willing to put in the effort.

Because I evaluate success this way, it is easy for me to track if I'm successful. I use the Loop Habit Tracker (an android app) to track whether I've worked on something I told myself I wanted to improve. My list started small and contained very mundane things such as "Bed is done", "Empty table", "No dirty dishes" and started including more and more habits, such as "Read 1 wikipedia article", "Answer 1 problem" and "Answer 1 question".

Being able to keep a good habit is what defines success to me. With the help of the app I'm able to add more and more habits without forgetting the previous ones since I'm reminded to do them at the desired weekly frequency.

Problem

I frequently run the same commands with different parameters but I have a terrible memory. I also use Visual Studio Code a lot.

Solution

I developed an extension in 2018 called Run Me whose goal is to allow you to define commands that you can customize through a form, which is a series of questions that will be asked to you, before launching the command with the parameters you provided.

I've used it to do all kinds of things, from launching OBS to resetting the Windows 7 visuals when it lowers them down due to low memory. I also use it to automate various tasks such as creating new articles using a template, opening my buffer document that I use on a daily basis to write notes and more.

Here's an example of my configuration file which I use to start OBS and to reset the Windows 7 visuals.

"run-me": {
    "commands": [
        {
            "identifier": "start_obs",
            "description": "Start OBS x64",
            "command": "\"C:\\Program Files (x86)\\obs-studio\\bin\\64bit\\obs64.exe\"",
            "working_directory": "C:\\Program Files (x86)\\obs-studio\\bin\\64bit"
        },
        {
            "identifier": "reset_visuals",
            "description": "Reset W7 visuals",
            "command": "sc stop uxsms & sc start uxsms"
        }
    ]
}

Reference

• Visual Studio Marketplace - Run Me extension
• Github repository - Run Me extension

Problem

I need to know what the users of my library need, but I don't have any users yet. What should I do?

Solution

When you are defining who your target audience is, it can be rather difficult to decide who your users will be. If you've been building capabilities in a certain domain for a while and can solve specific problems with those capabilities, then you will likely want to look for users that may have those problems. You may even end up creating personas or prototypical users who have the problems that your library might solve.

Once you've established those prototypical users, you should try to find them in person and confirm your assumptions. You do not want to be building features that they don't need. In the event you cannot get access to any real users, you can still make use of user proxies. User proxies are people that can somewhat act as the true end-users, but are not the true end-users, so that you have to be careful about what they tell you they need since it is likely to be biased by their actual position. Some potential user proxies are:

• The users' manager
• Salespeople
• Domain experts
• Former users
• Customers
• Trainer and technical support
• Business or system analysts

In User Stories Applied: For Agile Software Development, Mike Cohn suggests to use more than one user proxy to mitigate the bias from any specific user proxy. Make sure that the user proxies are of different types. This technique is comparable to using ensembling in machine learning.

Reference

• User Stories Applied: For Agile Software Development

Question

What does a productive meeting look like?

Answer

There are a few people invited, less than 6 ideally. Everyone invited knows why they are in the meeting and will contribute to the discussion.

An agenda for the meeting has been set, with a pre-determined amount of time for each item on the agenda. One person is responsible to make sure that the agenda is followed and that the time is respected.

Notes are taken by the different individuals that are part of the meeting.

Items that appear to require more discussion than anticipated are noted and the involved individuals may spend additional time outside of the meeting to make their point, either through another meeting or by writing a document explaining their position.

A list of actionable items is defined at the end of the meeting and responsibles are assigned to those items. Deadlines are also assigned to those items so that people can expect those items to be completed by the defined date.

References

• Meetings